Ozark Church of the Nazarene’s Cub Scout Pack 1890
Bylaws & Policies
Promulgation: July 14, 2006 Approved: November 1, 2006 Updated: Sept. 11, 2008
“Helping a boy to learn the value of his own worth
is the greatest gift we can give him.”
Article I. INTRODUCTION
Cub Scout Pack 1890 (“Pack 1890”, “Pack”) of the Boy Scouts of America (BSA), upholds and supports the objectives and the principles of the Boy Scouts, as stated by BSA National Headquarters, by the Ozark Trails Council and by the Pathfinder District. The Cub Scout Handbooks, enhanced by other BSA produced instruction books and publications, and Council, District, and Pack 1890 initiatives, guides the conduct of all Pack activities. The following Bylaws and Pack Policies cannot override BSA Policy.
Article II. CHARTER
Ozark Church of the Nazarene charters Cub Scout Pack 1890. The chartered organization provides a suitable meeting place and facilities for Pack meetings, adult leadership, supervision, and opportunities for a healthy Scouting life for the boys under its care. (This also can be the responsibility of the Committee Chair.) The Chartered Organization Representative serves as a liaison between the Chartered Organization and the Pack Committee. The Pack Committee sets its policies within the BSA policies and guidelines, delivers a quality BSA program and recommends Pack Leaders to the Chartered Organization. Pack 1890 strives to uphold the good standing and reputation of the charter organization within the community. Re-chartering of the Pack will be completed annually by January, as designated by the District.
Article III. MISSION
A. As a parent today, we cannot help being concerned about the many influences and situations that our sons could become involved in without our guidance and direction. Cub Scouting is a program designed to develop positive attitudes and character, while it captures the boy’s interest through the use of crafts, games, skits, outdoor activities and other activities.
B. The mission of Pack 1890 is to provide a positive atmosphere where the Scouts will grow and develop. Our ultimate objectives are citizenship training, character development, moral awareness and personal fitness. In Cub Scouting, a framework is provided through BSA guidelines. We build upon the framework by inserting fun and excitement into the learning process. Many times, the boys do not realize that they are learning anything; they are having too much fun to recognize it. That’s when we know we are doing it right!
Article IV. PURPOSE OF CUB SCOUTING
The purpose of Pack 1890 is to deliver a high quality Cub Scout program to boys, by implementing the time-honored BSA-specified purposes, aims and methods. The Pack’s focus is for scouts to have fun...and in the process, supplement the education they receive at home, church, and school by fostering character and personal growth. Pack 1890 aims to provide an effective educational program designed to:
A. Positively influence the development of character and attitudes of good citizenship, helping others, good sportsmanship, and pride in growing a strong mind and body;
B. Enhance the development of physical, mental, and emotional fitness;
C. Improve understanding within the family;
D. Strengthen the ability to get along with others and respect other people and self;
E. Foster a sense of personal achievement by developing new interests and skills;
F. Show how to be helpful and to do ones’ best;
G. Provide new fun and exciting things to do;
H. Prepare them to become Boy Scouts.
Article V. OBLIGATION TO GOD
The BSA maintains that a Scout cannot grow into the best kind of citizen without recognizing an obligation to God. During worship at Scout functions God is recognized and worshiped in many ways. Worship material is drawn from many sources. Pack 1890, consistent with BSA policy, is non-sectarian, non-denominational. It is intended that worship ceremonies conducted by the pack will be considered and respected as such.
Article VI. FAMILY INVOLVEMENT
In Cub Scouts, the boys and adult guidance make the program work. As Cub Scouts is a family program, parental participation is important to the Cub Scouts individually and to the Pack as a whole. Cub Scouting gives families an opportunity to spend quality time together. Enrolling your boy in Pack 1890 is not only getting him into Scouting - it is making a personal commitment to help your son get the most out of Scouting. Cub Scouts is an extension of the family and involves the total development of the Scouts. The term “parent,” for the purpose of this document, means biological parent, legal guardian, and other adult relatives, as defined by the BSA.
A. Please note that scouting is NOT babysitting. Each parent is expected to personally volunteer a reasonable amount of time and energy to the Pack program. The more that you as a parent put into Scouting, the more your son will gain from it.
B. Parents are asked to consider becoming involved as an adult leader. There are many positions, with varying amounts of time requirements open to parents. Being an adult leader can be a challenging, but very rewarding role. There are many helpful experienced leaders and many other resources in Scouting to help new leaders embrace and excel in a leadership role.
C. There are also a variety of parent committees responsible for planning various Scouting events. At least ONE parent is strongly urged to become a member of ONE of the special committees (refer to Article 7: Pack Leadership) if they enroll one or more boys in Scouting, and are not in a registered leadership role. Your son’s Den Leader can help direct you to parent committee openings and needs. Family obligations which conflict with participation with this role will be taken under consideration by the pack committee.
D. Parents assisting with the Pack meeting or event during an assigned month will need to attend the Leaders’ Meeting prior to the Pack meeting.
E. Parents are asked to visit the pack website (mypack1890.org), read the Calendar of Events, Newsletters and information provided by the Pack or their son’s Den Leader. This will help to keep you informed as to what is happening within the Den/Pack. Please include this information in your family’s master calendar or your planning calendar.
F. Two adults (“two-deep leadership”), a BSA policy, will be required for any meeting. If two adults are not present, the meeting or activity will not take place. Parents are responsible for checking with the leader to ensure two-deep leadership is in place before leaving their scout. Parents are welcome and encouraged to stay at the meetings.
G. The family provides help and support for the Den and Pack. Parents are asked to fill out the Parent Talent Survey form, offering assistance with Den and Pack activities as necessary.
H. Parents are responsible for keeping Leaders informed of any special medical needs their son might have. A BSA Class 1 Medical form must be turned into your den leader, and updated annually or sooner if necessary.
I. Families work with their son and give him the opportunity to pass his achievements and electives towards his badge of rank.
J. Parents are asked to participate in advancement ceremonies involving their Scout.
K. Parents should support and take part in Pack activities including attending monthly Pack meetings and Den meetings.
L. Parents can help with Pack finances by making sure their son pays his dues on time and participates in fundraisers.
M. Parents who are driving to a field trip or camp will need to provide information required by council for tour permits, which includes: driver’s license, vehicle, and insurance information.
N. Parents of Webelos, 4th and 5th graders, are expected to accompany their sons on Webelos parent and son overnight and day activities, or to arrange for a responsible adult (21 years of age or older) to take the parent’s place.
Article VII. PACK LEADERSHIP
A. Who runs the pack?
1. The Pack is run by unpaid volunteers and consists of three areas:
a. The Pack Committee
b. The Den Leaders and Special Committee Chairs
c. Parent Volunteers serving on special committees
B. Key registered Pack Leader positions consist of the Pack Committee: Chartered Organization Representative, Committee Chair, Secretary, Treasurer, Advancement Chair; and non-committee members consisting of the Cubmaster, Assistant Cubmasters, Den Leaders, Assistant Den Leaders, and Special Committee Chairs: Membership and Registration Chair, Public Relations/Service Chair, Outings Chair. These are adult positions.
1. The purpose of the Pack Committee is to provide administrative, financial, and management support to the operation of the Pack and to the Scouting program developed by the Committee and the Scout leaders. It is organized and chaired by the Pack Committee Chair. A point that a new Scouter often misses is that the chartered organization “owns” the Pack, but not the Pack Committee. The Pack Committee is simply an administrative arm of the chartered organization.
a. Pack Committee positions are all occupied on a volunteer basis.
1) All leaders on the Pack Committee must be registered members with the BSA.
2) These positions are held so long as the individual desires, and is meeting the requirements of the position, but should not be accepted unless the volunteer is reasonably sure that at least one full year can be completed.
3) Each year the Pack Committee should seek candidates to fill vacant positions. In the event more than one candidate is available to fill a position, all registered leaders will vote to decide the best candidate for that position.
4) Committee members must maintain an active status by attending Committee and Leaders’ Meetings regularly.
b. Committee Meetings will be held quarterly, or more often as needed.
1) The meetings are headed by the Committee Chair, who prepares the agenda.
2) Pack policies, issues of finance, and grievance issues are the sole responsibility of the committee.
3) These meetings will address short and long term planning for the soundness of the pack
4) A quorum consists of:
a) the Committee Chair or Charter Representative,
b) and at least two other Pack Committee members.
5) All decisions will be recorded in the minutes and will be approved by the pack committee before becoming effective.
c. The committee consists of AT LEAST three (3) people, and is responsible for:
1) Finding a meeting place.
2) Setting the Pack policies in accordance with the BSA and the chartered organization.
3) Coordinating the Pack’s program with that of the charter organizations.
4) Managing the annual Pack charter renewal.
5) Carrying out the policies and regulations of the Boy Scouts of America.
6) Providing encouragement and guidance to leaders in carrying out the Pack program.
7) Providing the finances and fundraising coordination for the Pack.
8) Supervise finances and manage Pack property.
9) Maintaining the quality of adult leadership.
10) Recruiting and training Pack leadership.
11) Recommending this leadership to the charter organization for final approval.
12) Coordination between the Pack and other Scouting units.
13) Ensure that all Scouts receive a quality, year-round program.
14) Setting the Pack calendar of events.
15) Sets the schedule for Leaders Meetings, consistent with the District and Council calendar and always before a Pack Meeting.
d. The Pack Committee reserves the right to dismiss volunteers who are not fulfilling the ideals and purposes of the Cub Scout program as identified in the Cub Scout Leaders Book and local policies.
e. The key committee positions are:
1) Chartered Organization Representative - This person is the liaison between the Pack, the chartered organization, and the BSA. The Chartered Organization Representative is responsible for the following:
a) Making sure the chartered organization is aware of what the Pack is doing.
b) Coordinates activities between the chartered organization and the Pack.
c) Communicate any relevant policies that the charter organization has to the Pack committee.
d) The Chartered Organization Repre-sentative is a voting member of the local BSA Council and District committees. As such, they represent the Pack on these committees.
e) If the chartered organization has more than one unit (Cub Scout Pack and a Boy Scout Troop), the Chartered Organization Rep. serves both.
f) Is a voting member of the Pack Committee.
2) Pack Committee Chair - This person is responsible for the following:
a) Organizes and facilitates the running of the Pack committee.
b) Works with the Cubmaster and Chartered Organization Rep to make sure that the responsibilities of the Pack Committee are being met.
c) Prepares agenda for and oversees the monthly Leaders’ meeting.
d) Ensures that Parent Committees meet their commitments to the Pack.
e) Secures meeting space as needed.
f) In charge of resolving issues concerning adults, both leaders and parents, in the pack.
g) Remove ineffective leaders from leadership if or when:
i. voted out by the pack committee.
ii. a request to do so is received from the charter organization.
iii. the scout council requests it.
h) The Pack Committee Chair should approve bills before payment.
i) Is a voting member of the Pack Committee.
j) Presents the pack charter to the charter organization annually.
k) Attends monthly District Roundtable and brings information back for the Leaders’ Meeting.
3) Pack Secretary is responsible for:
a) Staying informed of all Cub Scouting literature, materials, records, and forms to help leaders function effectively.
b) Helping new Den Leaders by telling them what resources are available.
c) Maintaining up-to-date information on membership, leadership, and attendance.
d) Maintaining an inventory of pack property.
e) Handling correspondence for the pack. This may include writing letters of appreciation, requests for reservations, or ordering supplies through the local council scout shop.
f) Keeping minutes on business conducted at Pack Leaders’ Meetings and Committee Meetings. Record who is present and key items such as things needing follow-up or items for the history of the pack.
g) Presenting written minutes of the previous meeting at monthly Pack Leaders’ meetings.
h) Notify leaders of Leaders’ Meetings and other activities.
i) Provide den leaders with records and forms for meetings.
j) Is a voting member of the Pack Committee.
4) Pack Treasurer - This person is responsible for the following:
a) Help the Pack Committee and Cubmaster establish a sound financial program for the pack with a pack budget plan.
b) Open and maintain a bank account in the Pack’s name, and arrange for all transactions to be signed by any two (2) of the following: Cubmaster, Pack Committee Chair, Secretary, or Treasurer.
c) Keep signature cards (authorized signers) on bank account(s) up-to-date.
d) Approve all budget expenditures. Check all disbursements against budget allowances, and pay bills by check. The Pack Committee Chair should approve bills before payment.
e) Collect pack dues and other fees from Den leaders or parents. Give receipts for these funds, and deposit the money in the bank account.
f) Help the Committee Chair collect annual fees in a timely and orderly fashion.
g) Keep up-to-date financial records. Enter all income and expenditures under the proper budget item in the finance section of the Pack accounting records.
h) Be responsible for thrift training within the pack. Encourage each den leader to explain the pack financial plan to each boy and his family so that boys will accept responsibility for paying dues and family members will be alert to opportunities for boys to earn dues money and develop habits of thrift.
i) Report on Pack’s financial condition at monthly Pack Leaders’ meetings, and to the charter organization as often as desirable on pack’s financial condition.
j) Provide petty cash as needed by leaders for preapproved events/expenses. Obtain receipts for all money disbursed, and keep a record of expenditures.
k) Guide the pack in conducting Council-approved Pack money-earning projects.
l) Is a voting member of the Pack Committee.
5) Pack Advancements Chair is responsible for the following:
a) Have a working knowledge of the Tiger Cub, Cub Scout, and Webelos Scout advancement plans.
b) Help plan and conduct induction and advancement ceremonies.
c) Arrange for graduation ceremonies with the Cubmaster and Den Leaders.
d) Train parents, guardians, and Pack committee members in ways to stimulate Tiger Cub, Cub Scout, and Webelos Scout advancement.
e) Arrange for Webelos graduation ceremonies with the Cubmaster, Webelos Den Leader, and Scoutmaster.
f) Promote the use of Tiger Cub, Cub Scout, and Webelos Scout den doodles and den advancement charts to record advancement in the den and as an incentive for advancement.
g) Collect den advancement reports at Pack Leaders’ meetings, or a minimum of one week prior to pack meeting, for use when purchasing/ordering patches and awards from the local council service center, or arranges for someone else to do so and turns all receipts over to the Pack Treasurer and prepares a list of awards for each Pack Meeting.
h) Prepare awards for pack meetings so presentation runs smoothly, by filling out a recognition card for each award, preparing a package for this card and the awards for each boy, and sorting the awards to speed the recognition process for the den leaders.
i) Record and keep up-to-date awards and advancements for each boy and leader in the PackMaster® software program.
j) If a scout is not present at the pack meeting, the awards will be announced and presented to the den leader, to give to the scout at the next den meeting.
k) Keep a record of how much is spent on each scout in advancement recognition awards.
l) Help build or obtain advancement equipment for use in making advancement ceremonies more effective.
m) Promote the wearing and proper use of uniform and insignia.
n) Is a voting member of the Pack Committee.
6) Pack Trainer is responsible for the following:
a) Help conduct orientation of new families and pack leaders.
b) Encourage pack leaders to complete Fast Start, New Leader Essentials, Leader-Specific and Youth Protection training,
c) Help with Unit Leadership Enhance-ments during pack leaders’ meetings.
d) Encourage leaders to attend ongoing training at roundtables, University of Scouting, BALOO, Outdoor Leaders Skills for Webelos Leaders, and Wood Badge.
e) Remain current with training materials and program updates.
f) Keeping track of pack training records.
g) Encourage den chiefs to attend Den Chief Training.
7) Pack Public Relations and Membership Committee Chair is responsible for the following (This information is an addendum to the “Parent Committee” descriptions elsewhere in this document):
a) Conduct an annual census of boys in the chartered organization for systematic recruitment.
b) Work with Pack committee members to promote recruitment plans.
c) Visit with new families. Review with them the “Parent Guide” in their sons handbook. Emphasize the part that the family plays in their sons advancement. Stress parent participation at all Pack functions and see that new families are introduced and feel welcome at pack meetings.
d) Work with the Cubmaster and Pack Committee to develop and carry out a plan for year-round membership growth.
e) Work with the Cubmaster in following up on former Pack members who are now Boy Scouts and potential Den Chiefs.
f) Follow up on Cub Scout dropouts, to help return them to active membership.
g) Circulate recruiting fliers and leaflets to invite boys to join. Work with the Pack Committee and Membership Chair to promote new membership.
h) Provide Pack announcements for regular release in the official bulletins, newsletters, websites, etc., of the chartered organization.
i) Contact local media about upcoming pack events of interest.
j) Submit photos to local media from pack/den events.
k) Promote the pack in the community with flyers, posters, and signage.
l) Is a voting member at Leaders’ Meetings.
8) Intra-Pack Relations/Service Committee Chair is responsible for the following (This information is an addendum to the “Parent Committee” descriptions elsewhere in this document):
a) Stimulate pack service projects in the chartered organization, school, and community.
b) Promote family participation in all Pack events, such as Blue & Gold banquets, Pack picnics, and other special events.
c) Urge Pack participation in appropriate programs of the chartered organization, such as the worship service on Scout Sunday.
d) Suggest ways of showing interest in the chartered organizations overall program.
e) Is a voting member at Leaders’ Meetings.
9) Pack Outings Committee Chair is responsible for the following (This information is an addendum to the “Parent Committee” descriptions elsewhere in this document):
a) Help the Cubmaster plan and arrange for outdoor activities.
b) Arrange for property, fire, and tour permits when required.
c) Locate new picnic areas.
d) Arrange for safe transportation when needed.
e) Plan first aid for emergencies.
f) Help Webelos Den Leaders plan Webelos overnight campouts.
g) Help arrange for equipment, as needed.
h) Arrange for Safe Swim Defense implementation for all outings which involve swimming.
i) Help inform parents about opportunities for family camping.
j) Ensure that at least one adult has completed Basic Adult Leader Outdoor Orientation (BALOO) training before any Pack campout.
k) Help promote day camp and resident camp opportunities.
l) Be aware of BSA health and safety requirements, and see that they are implemented.
m) Know and carry out BSA outdoor program policy related to Cub Scouting as outlined in the “Guide to Safe Scouting”.
n) Is a voting member at Leaders’ Meetings.
10) Fundraising and Donations Committee Chair (This information is an addendum to the “Parent Committee” descriptions elsewhere in this document):
a) Makes suggestions for and coordinates fundraising events.
b) The fundraising chair gathers votes for fundraising activities.
c) Completes all money earning applications for pack fundraisers and submits them to the District Scout executive, follows the application until accepted, and informs the pack leaders of the acceptance.
d) The fundraising chair will also coordinate the purchase of supplies or materials, and sees that all monies are collect from the activity.
e) The fundraising chair will keep a record of all receipts from a fundraising event.
f) Heads the parent committee on Fundraising and Donations.
g) Seeks support in the community of goods or sponsorships for special events.
h) Is a voting member at Leaders’ Meetings.
C. Other registered leaders in the pack include:
1. Cubmaster, sometimes referred to as the Unit Leader - This person is responsible for:
a. Conducting the Pack program, which includes leading the monthly Pack meeting, with the help of the other leaders.
b. Guiding, supporting, motivating, and giving inspiration to the other adult leaders.
c. Making sure leaders receive training for their positions.
d. Making sure the Dens are functioning well.
e. Planning the Den and Pack programs with the help of the other leaders.
f. Coordinating the total Cub Scout program for the Pack.
g. Helping recruit Den Leaders and Leadership.
h. Establishing and maintaining good relationships with area Boy Scout Troops, to help Webelos continue into Boy Scouting as they graduate from the Pack.
i. In charge of resolving issues concerning scouts in the pack.
j. Attends monthly District Roundtable and brings information back for the Leaders’ Meeting
k. Chairs the monthly Leaders’ Meeting in the absence of the Committee Chair.
l. Are voting members at Leaders’ Meetings.
2. Assistant Cubmaster - This person is responsible for:
a. performing all duties as requested by the Cubmaster and Committee Chair in planning the monthly pack meetings under the Cubmaster’s guidance.
b. planning advancement ceremonies and coordinating Webelos graduation with the Scout Troop.
c. keeping abreast of the program changes via regular attendance at District Roundtables.
d. in the absence of the Cubmaster, conducting the Pack meetings.
e Are voting members at Leaders’ Meetings.
3. Den Leaders, Webelos Leaders, and their Assistance:
a. Must attend the monthly Leaders’ Meeting or, if unable to attend, send a representative from their den, to stay informed about pack needs and events.
b. Will determine which achievements, electives and activity badges are to be worked on during meetings, and which are to be done outside of meetings.
c. Do not vote on pack committee business items, but do vote on items concerning the pack program.
d. Serve on a volunteer basis. These positions are held as long as the individual desires and is meeting the required duties, but should not be accepted unless the volunteer is reasonably sure that at least one full year can be completed.
e. Are encouraged to attend the monthly District Roundtable meetings.
f. Are expected to keep accurate up-to-date attendance, advancement and dues records on each Scout.
g. Turns in individual Cub Scout record form to the Advancement Chair whenever a Scout permanently leaves the Den or Pack, so it can be filed with the rest of the scouts information.
h. Turns in an awards/advancements report to the Advancement Chair no later than 5 days prior to the Pack Meeting. Exceptions may be made at the sole discretion of the Advancement Chair.
i. Are voting members at Leaders’ Meetings.
C. Non-registered Pack Parent Positions include:
1. Popcorn Kernel - The Popcorn Kernel is our link to council during fall popcorn sales. They are in charge of ordering popcorn for Show & Sell, handling all of the accounting work for popcorn sales, picking up and distributing popcorn to den leaders, and they attend the annual Popcorn Kick-off meeting in August.
2. Spirit Leader - Leads songs, cheers, and applauses at scouting events
3. Blue & Gold Committee - This group plans and coordinates the ceremonial dinner held on the evening of Blue & Gold. This includes planning the program agenda, entertainment, inviting special guests, the meal’s main course and other refreshments brought in by the different dens, seating arrangements, tables and chairs, decorations, paper goods, condiments, printing of program, Dad & Lad Cake Bake awards, and impartial judges, etc.
4. Camping/Outings Committee - this group works with the Pack Outings Chair to find new and interesting places to camp or visit, and arranges for camping and outing opportunities, helps plan and conduct graduation campout and fall family camping, as well as the Christmas outing. This includes location (campground and site designations), group meals, scout ceremonies (i.e., talent show, Scout’s Own faith ceremony, campfire program, etc.), and scout activities (games, achievements, electives, guest speaker, etc.). This team will also plan, purchase (with reimbursement on pre-approved items), prepare and serve the meal at the graduation campout, or find volunteers to.
5. Fall Harvest Committee - in charge of planning, set-up, decorations, acquires materials for scarecrows, etc. This committee works with the Public Relations/Service Chair and the Service and Community Committee, when applicable.
6. Fundraising and Donations Committee - Unfortunately money doesn’t grow on trees. The Pack relies heavily on fundraisers and donations. One of the main responsibilities of this group is to find ways to bring money into the Pack. Each year our Pack sells popcorn under the direction of the Popcorn Kernel, which is the main way to ensure we meet our budget. This budget helps provide the funds needed in order to go camping, provide awards to Scouts, have the pinewood derby, and train our leaders, among many other things. The function of this group is to plan and implement ways to raise money for the pack so a rounder and richer program may be provided, and seek donations of goods and sponsorships for pinewood derby and other events.
7. Pinewood Derby Committee - This group will plan, organize, and coordinate: the workshops prior to derby day, the test runs, and the events during event day. This includes gathering sponsorships, reviewing rules/regulations, setting up the track, ordering trophies/awards, staff the event and arrange for refreshments.
8. Rain Gutter Regatta & Space Derby Committee - This group will review rules/regulations, plan, prepare, set-up, decorate, and make awards, etc.
9. Recruitment and Welcome Committee - This group, under the direction of the Pack Public Relations and Membership Chair, will plan, organize, and coordinate the spring and fall recruitment drives. This includes scheduling School Nights, recruitment booths at community events, Recruit-A-Friend, and other recruitment opportunities as determined by the pack. Following the recruitment of a new family, this group will welcome them to the Pack and introduce them to the workings of the pack.
10. Service and Community Committee - “A Cub Scout gives goodwill”. This group plans different ways for the Pack to give back to our community. Whether it is Scouting for Food or the annual Conservation Project, it is the duty of a Cub Scout to show honor and respect for the place in which he lives. This group, under the direction of the Intra-Pack Relations/Service Committee Chair, contacts community organizations and our charter organization and, throughout the year, will communicate to the Pack on when and where help is needed. This committee helps the Pack give to the community through service projects, conservation projects and coordinates special requests from our charter organization. The committee shall manage special community projects such as: Scarecrows for Spooktacular, float for the Christmas Parade, and Memorial Day, Flag Day and Veterans Day Observances.
11. Summertime Program Committee - Since normal Pack meetings are not held over the summer, this group plans different events for the months of June, July and August, in order for the scouts to continue to work together as a Pack. The main objective is to qualify for the Quality Unit Award and earn the Summertime Pack Award. Day Camp and Cub/Webelos Resident Camps are the first focus. The four or more other events can be anything from group tours at a museum, a day at a park or zoo, or even working to complete a specific challenge (read 10 grade level books) in order to receive a special patch. This group plans the Summer Pack Program, makes arranges for the outings with the Camping/Outings Chair and Committee, and promotes scout attendance.
12. Activity Badge Counselor Coordinator - Responsible for finding qualified adults to teach one or more activity badges to Webelos Scouts. The activity badge counselor coordinator’s responsibilities are to:
a. Provide qualified adults for activity badge instruction at Webelos den meetings, as requested by the Webelos den leader. This could include, providing resources and instruction on model building, leading field trips, or providing instruction and help on collections and specimens, depending on the activity badge requirements. The service usually extends over one to four meetings for each badge.
b. Be familiar with the Webelos Scout Book in presenting activity badge information and approving requirments.
c. Follow the Webelos den time schedule for activity badge instruction.
d. Review Family Talent Surveys for possible candidates for Activity Badge Counselors.
e. Contact and discuss needs with possible candidates for Activity Badge Counselors.
f. Provide Webelos Den Leaders with a list of persons willing to serve as Activity Badge Counselors and which Activity Badges they are qualified to teach.
D. Leaders meetings:
1. will be held monthly
2. will include a Treasurer’s report,
a. which will be placed in the Pack records and will become a permanent part of them.
b. The Secretary will also include a copy of this report in the minutes.
3. will be held after District Roundtable, when possible, and always before the Pack Meeting
E. The July Leader’s Meeting is the annual planning meeting.
1. The Pack Committee Chair is responsible for setting the date, time and location of the meeting, taking into consideration the schedules of pack leaders.
2. All Pack Committee Members are expected to attend.
3. All Leaders and parents are encouraged to attend.
1. All registered adult leaders shall have an equal vote at Leader’s Meetings. Leaders must be present to cast a vote. Registered leaders serving in more than one committee position shall have only one vote.
2. At Committee meetings, only committee members have a vote on pack policy, finances, or action.
1. All Leaders volunteering for a registered scouting Pack positions, must complete Fast Start Training, Youth Protection training, and attend New Leaders Essentials and Leader Specific Training for their position within six months of assuming that position.
2. All other non-registered leader positions within the Pack, are required to attend Youth Protection training and any training specifically offered for the position they are holding, i.e. Popcorn Kernel attends the Popcorn Kick-off Meeting.
3. Leaders are encouraged to attend additional training offered by council, i.e., University of Scouting, BALOO, etc.
H. Leader Recruitment and Selection
1. Recruitment of qualified and motivated committee members and scout leaders is an important responsibility of each committee member and scout leader.
2. The Charter Organization Representative is appointed by the Charter Organization.
3. The Committee Chair is selected by the Pack Committee and approved by the Charter Organization Representative.
4. The Cubmaster is selected by the Pack Committee. The Cubmaster and Assistant Cubmaster may attend Pack Committee meetings, but are non-voting members.
5. Appointments to all other Pack Committee and leadership positions are nominated by the Pack Committee Chair and approved by the Pack Committee and Charter Organization Representative.
6. All Pack 1890 leaders should announce their resignation intentions as much in advance as possible to allow early identification and training of a replacement leader.
7. Every effort will be made to keep two-deep leadership in all den leadership positions.
8. There will be an adult recruitment meeting. Leaders must be found before Den Assignments. Parents will also be recruited to help out with the Pack.
Article VIII. ORGANIZATION and ADVANCEMENT
A. Recruitment and Membership
1. Recruitment will be in late spring and at the beginning of the school year. However, scouts may join at any time of the year.
2. Any boy who is in the first - fifth grade or age’s 7 years-11 years may join Cub Scouts.
3. Any boy qualified for registration as a Cub Scout by the National Council of the Boy Scouts of America shall qualify
for membership in Pack 1890.
4. Registration fees for Cub Scouts will be paid at the time of registration and may include subscription to “Boy’s Life”
5. Transfers will be accepted on the same basis as new Cub Scouts and will be welcomed at the next Pack Meeting.
It is particularly important that transferring Cub Scouts obtain transfer papers or other documents from their old Pack,
which will certify the record of advancement so that proper credit can be given. Transfer fee is $1.00.
B. The Pack is made up of these individual Dens: Tigers, Wolves, Bears, Jr. Webelos and Sr. Webelos.
1. The dens come together for Pack Meetings and other activities.
2. The Den Leaders, supported by assistants, implement the BSA program at the Den level.
3. Den size should be limited to a manageable size (6-8), unless otherwise approved by the Cubmaster and committee,
to ensure a high quality Scouting program.
4. A scout can request a transfer from one den to another only once. This request must be approved by the Cubmaster
and Committee before being allowed.
1. Cub Scouts should do their best to earn the Bobcat Badge within one month of joining the Pack.
2. The Scout’s next goal is to try to earn their rank badge for his grade/age (Tiger, Wolf, Bear, Webelos) by May of the
current Scouting year. Extensions may be granted through June.
3. The parent, along with the Cubmaster and Den Leaders, has the direct responsibility to assist Cub Scouts with
their advancements. Adult assistance will be available for those Cub Scouts needing it. Cub Scout’s parents should
not hesitate to contact the Cubmaster or Den Leaders for help.
4. The Den/Pack provides the opportunity for advancement, BUT it is the determination of the Cub Scout and his parents
that will decide how far the Cub Scout will advance.
a. Parents need to assist their sons in completing required work at home.
b. The Cub Scout Handbook for each level will answer many of the questions concerning requirements for advancement.
c. The Den Leaders will assist the Cub Scouts in the Den/Pack meetings and sign-off on requirements and advancement completed.
5. Sr. Webelos crossover from the Pack to the Troop in February at the Blue and Gold Banquet. Blue and Gold should celebrate the transition of Webelos to a Boy Scout Troop.
6. Scouts will be awarded their rank as they earn it, anytime during the scout year.
7. Scouts should not be held back until everyone in their den has completed it.
8. Tigers, Wolves, Bears and Jr. Webelos Rank Advancement (grade to grade) will be held each May.
D. In addition to the rank badges, there are a wide variety of patches, pins, and awards that Scouts can earn in a wide variety of focus areas. Your son’s Den Leader will help him understand and pursue those goals that he finds interesting.
1. Scouts are encouraged to earn Religious Awards:
a. by contacting the head or coordinator of their Religious Organization
b. or our Charter Organization.
c. Once the Religious Organization presents the Religious Award, the Pack awards a Religious Knot that the Scout wears on his uniform.
2. Scouts may earn Academics and Sports awards, consisting of belt loops and pins, at any age or level of Cub Scouts.
3. BSA Family Award may be earned by any family in Cub Scouting.
4. Service Stars (year pins) will be received at the monthly pack meeting of the scout’s or leader’s anniversary of membership.
a. Leaders are responsible for getting year pin needs to advancement chair in writing.
b. Leaders count youth scouting (Boy Scout or Girl Scout) experience, as well as adult scouting experience, toward their year pins.
E. Pack Meetings
1. Pack meetings will include an opening flag ceremony, Cub Scout Promise, Law of the Pack, and den skits or songs when possible.
2. The purpose of the Pack meeting is:
a. to get the entire Pack’s families together to
1) recognize those Scouts who have earned awards, badges, and other recognition;
2) recognize dens that have done outstanding jobs.
b. to have good clean fun in the Spirit of Scouting through activities, such as songs, skits, and games that allow Scouts, their leaders and their parents to participate together.
3. Each Den will be assigned a job at the monthly pack meeting, in a den rotation:
a. Gathering Activity/Attendance
b. Opening and Closing Ceremony
c. Flag Ceremony & Prayer (include Pledge of Allegiance, Cub Scout Promise, & Law of the Pack)
d. Skit, Stunt, Song or Audience participation (may be assigned to more than one den)
F. Pack Activities and Responsibilities:
1. Each scout rank will be assigned duties to run or provide for Pack events each year. The following will be assigned for each rank on an on-going basis but may not be all-inclusive.
a. SR. WEBELOS – Guest Table at Blue & Gold, Arrow of Light plaques, Fall Decorations, Thanksgiving Basket
b. JR WEBELOS – Participation Trophies for Pinewood Derby, Fall Decorations, Thanksgiving Basket
c. Bears – Participation Trophies for Pinewood Derby, Fall Decorations, Thanksgiving Basket
d. Wolves – Participation Trophies for Pinewood Derby, Fall Decorations, Thanksgiving Basket
e. Tigers – Participation Trophies for Pinewood Derby, Fall Decorations, Thanksgiving Basket
G. Program Planning
1. The Pack program will be planned for a 12-month period, September through August.
a. It will be planned to support the monthly themes suggested by the BSA.
b. When practical, the Webelos activity badge and program will coincide with the Cub Scout program.
c. The annual program will be planned to make full use of local assets and activities.
2. When programs are confirmed, the Pack budget will be prepared to support the planned program.
a. From this, the Committee can determine what outside funding sources to seek to make up any projected funding shortfall.
b. Budget shortcomings should be made up through outside agency grants and Pack money-making activities rather than reducing programs to come within budget constraints.
Article IX. ADMINISTRATIVE
A. Use of Pack funds for items other than stated in these by-laws must be:
1. discussed and voted on at a committee meeting, with a majority vote of committee members that are present at the meeting, or
2. if an immediate response is needed and the issue cannot wait until a committee meeting, then there shall be at least three other committee members notified of the issue and allowed to discuss and make decisions accordingly. The top committee positions that need to be in on the decision-making process are: Chartered Organization Represent-ative, Committee Chair, and Treasurer. If one of the people in these positions is the one making the request, he/she must contact three of the others.
B. Pack Finances.
1. All pack checks will require the signature of two designated signers.
2. No two names will appear on the Cub Scout accounts, as designated signers, from the same household.
3. Duplicate checks will be used.
4. Mismanagement or misappropriation of Pack finances or Pack property by anyone will not be tolerated. The penalties for such may vary from a verbal warning to removal from the Pack, lifetime ban from Scouting, to criminal charges (in extreme cases).
5. Pack financial records will be maintained under an accounting system that will allow easy auditing, and will provide a clear audit trail of all receipts, disbursements, and monies retained.
6. Monthly statements shall be reviews by at least two committee members.
C. All Den Leaders must complete an awards request and turn it into the Advancements Chair at the leaders’ meeting, prior to the Pack meeting, in writing or via email.
1. All reasonable expenses incurred by Pack leaders will be reimbursed from the Pack budget if preapproved. Leaders MUST provide a receipt for all expenses in order to be reimbursed.
2. Expenditures over $25 and up to $50 must be approved by the Treasurer and Pack Committee Chair.
3. Expenditures over $50 must be approved by the majority vote of the Pack committee in attendance.
4. All expenditures should benefit the Pack as a whole or individual Scouts as needed.
5. All leaders and the Treasurer must maintain fiscal responsibility.
E. Fiscal Year will run from September 1 of the current year to August 31 of the following year.
Article X. FUND-RAISERS
“The Cub Scout Helps the pack Go” - Fund-raisers, along with dues, are important to the Pack. This is the only way the pack gains funds to operate. Badges, patches, crafts, supplies, campground fees, administrative costs, and equipment are costly, yet are needed to provide the best program possible for the Scouts.
A. At least one fund-raiser will be held each year to allow a scout to earn funds towards scouting expenses. Good participation will keep the need for fund-raising to a minimum. Each scout is asked to “Do His Best” to help finance the Pack.
B. Records will be kept on all pack fund-raisers for future evaluation and reference.
C. The pack will participate in the Council popcorn sales:
1. Of popcorn sales, 15% of each Scout’s sales will be placed in an account for that scout.
2. The top three sellers in the Pack, as well as the top seller in each Den, will be recognized with something special.
3. All participants in the fund-raiser will receive a patch.
D. Of all other fund-raisers, unless otherwise directed for special purpose:
1. 50% of earnings will go to the pack account, and 50% will be divided among the scouts working the fund-raiser.
2. Each scout will receive a minimum of $5.00 for working the fund-raiser.
3. If $5.00 per scout exceeds 50% of earnings, the pack portion of earnings will be adjusted to cover the minimum of $5.00 per scout.
E. Fund-raisers may be directed for special purposes, such as camperships, where funds earned will be directed solely by the committee. A special purpose fund-raiser must be announced as such and acknowledgement made, that scouts will not earn funds for their own accounts.
F. Dens may conduct fund-raisers only as part of the pack.
1. Funds raised are to help scouts pay for their own dues or to pay for special opportunities offered in the community that will help with rank requirements and electives.
2. These den designated fund-raisers are governed by the same rules and regulations as other pack-level fundraisers.
3. A Unit Money Earning Application must be approved by the Charter Organization Representative, pack committee and scout office before a fund-raiser may be conducted.
4. A tour permit must be filed if fund-raiser is to be held anywhere other than the charter organizations facilities.
5. If more money is raised than needed to cover the scout’s den dues, the money will be used for special den opportunities in the community or spent on extra supplies for the den.
6. Receipts and records must be kept.
7. A report on earnings and expenses must be provided to the parents of each boy participating in the event, as well as to the pack committee, once the fund-raiser ends. This may be done in the form of scout account reports.
Article XI. SCOUT ACCOUNTS
In the words of the Scout Law ... “A Scout is thrifty ... he works to pay his way and to help others. He saves for the future. He carefully uses time and property.”
A. All monies raised by the pack remains as pack funds. Scouts that work fund-raisers are allotted a portion of pack funds in a scout account under their name to by used by that scout toward scouting expenses.
B. Each scout will have a cub account in their name, within the pack account.
1. A Scout Account consists of a percentage of the monies earned by a scout from Scout Popcorn sales and fund-raisers.
2. Scout Accounts are expressly for the use of a scout to pay his own way through scouting. It is not to be used as a savings account.
3. This money can be held over year to year, but the account may not be held stagnant.
C. The Pack Treasurer reserves the right to transfer monies from the Scout Account to pay for that scouts Registration, Boys’ Life subscription, pack dues and camping fees, as well as any other expenses incurred by the pack on behalf of the scout including but not limited to: pinewood derby kit, raingutter regatta kit, space derby kit, etc.
D. If a scout transfers to another pack, his scout account funds may transfer with him to the new pack if they have scout accounts set up in a substantially similar manner. Otherwise, the scout may spend the amount in his account toward scouting supplies, or choose to have a BSA Council Store gift certificate in the amount of his scout account.
E. If the Scout leaves the Pack, or is inactive for a period of 4 months, the money will go back into the Pack’s general funds, unless otherwise deemed by the committee.
F. Cub Scouts anticipating crossing-over to a Boy Scout Troop may apply the balance in their cub account toward Boy Scout uniforming and gear, a BSA gift certificate, or other scouting expenses, as approved by the committee.
G. The Scout Account can be used as deemed necessary by the scout and his family towards any scout-related expenses to be reimbursed from that scout’s account. This includes paying a parent’s way.
H. Receipts for the purchase of items needed for camping, outings, or other scout events may be presented to the Treasurer for reimbursement from a scout’s account.
Article XII. FINANCIAL ASSISTANCE & CAMPERSHIPS
A. Financial/Camperships assistance will only be given to registered scouts in good standing in the unit and only if pack funds are available for such assistance.
1. Good standing is determined by
a. regular attendance,
b. family participation,
c. paid dues.
B. Financial assistance will only be granted if the family requesting the aid shows goodwill in providing at least a partial amount of funding toward the event or materials needed.
C. Financial assistance will be granted only to those scouts deemed by the committee to be in need of assistance, and only if the scout has shown a willingness to earn monies through the fund-raisers held by the pack, if applicable.
D. Financial assistance forms will be handled in a confidential manner and will be reviewed only by the pack committee and appropriate personnel at the scout council.
E. The Pack will run an “experienced” uniform closet with shirts and neckerchiefs, when available, to help cut the cost of scouting for new boys. Donations of gently worn uniforms are gladly accepted.
F. Scouting is for ALL boys. There are ways that a boy can participate in the Scouting program as fully as any other boy, even though there may be financial hardships at home. While there are things the Pack can do to help a boy financially, it is expected that the Cub Scout and parents receiving the help should put forth the extra effort during fund-raisers and in earning money for the Individual Scout Account.
Article XIII. EXPENSES
A. Parent’s expenses will include, but are not limited to:
1. Scout uniform shirt
2. Cub Scout Handbook
3. Neckerchief and slide
4. Book for Religious Emblems award(s), if applicable.
5. Annual Registration Fee
a. the initial registration is pro-rated.
b. the full annual registration fee is due in December to facilitate on time re-chartering. The annual registration fee is sent to national in its entirety. The annual registration fee does not contribute to the pack finances.
c. the annual registration fee will automatically be paid from the scout’s account. If funds are lacking, the family will be asked for the difference needed to cover the fee.
6. Boy’s Life Magazine
a. all scouts will be given the option to subscribe.
b. each scout family will receive one magazine per household unless each scout in the household requests their own copy.
c. the subcription comes due at the same time as the annual recharter in December to facilitate on time re-chartering.
d. the subscription rate will automatically be paid from the scout’s account. If funds are lacking, the family will be asked for the difference needed to cover the subscription.
7. Den dues.
a. Each individual den will decide policy regarding whether den dues are collected or not.
b. Den dues are typically $1.00 per week or Den Meeting. However, as each level of scouting has uniquely different program needs to fulfil rank this rate may vary to meet those needs.
c. All den dues are to be collected and recorded by the Den Leader. Den dues will be added to the Pack Treasury. It will be the Den Leader’s responsibility to collect and maintain proper records of Den Dues collected.
d. The Den Leader is authorized to spend den funds for appropriate den expenses and to keep receipts for the funds spent. Dues are typically used for den craft supplies and the like.
e. Den dues can be collected at each den meeting or as determined and agreed upon by the Den Leader and parents.
f. Dues are payable each week whether or not the Cub Scout attends the meetings, as the Den Leader purchases enough supplies for every boy in the Den, whether they show up at the meetings or not.
g. Continuous non-payment of dues will result in a call from the Den Leader, Cubmaster or Pack Committee Chair to the Scout’s parents.
h. If dues are not paid, the Den Leader has the right, and will exercise that right, to not incur any expense in regard to that scout.
8. Pack dues are necessary to cover the cost of a scout’s awards, advancements and other activities that are usually paid by the Pack from the funds raised.
a. Pack dues will be $24 per year.
b. Pack dues will not be refunded if a scout leaves the pack, unless the committee votes to do so.
c. Scouts are encouraged to pay for Pack dues by the sale of Scout Popcorn.
d. Pack dues will be prorated for scouts selling popcorn, as their sales help pay for the pack program, in the following manner:
Amount of Sales Dues
$641-and up $0
d. If a scout fails to pay pack dues, the Pack will make no purchase for rank, belt loops, pack activities, religious emblems, campouts or any other expense in support of that scout. The parents will be responsible at that point to incur any and all expenses in support of their child in scouting, Den and Pack activities.
e. Annual pack dues are due in November each year.
f. Pack dues are subject to change on an annual basis depending on the condition of the Pack’s Treasury and need for funding. This amount may be changed as needed by vote of the Pack Committee.
g. Pack dues are not refundable unless transferring to a new Pack.
B. Pack expenses include:
1. Registration Fee for all Adults (adults are welcome to re-pay this fee if they choose)
2. Training for all BSA registered adults, limited to $10 per year per person unless otherwise approved.
3. Awards and Pins, include but are not limited to:
a. Academic and Sports belt loops and activity pins
b. Religious award knot & medallion
c. Prizes/Awards for fundraisers
d. Pinewood Derby (or other race) trophies/patches/medals
e. Attendance beads and awards
f. National Summertime Award
g. pocket totems appropriate to the rank
4. Food (partial) for campouts/dinners, if finances are available, and as voted on by the pack committee.
5. Beverages, cups, utensils, and napkins will be provided by the pack.
Article XIV. UNIFORMING
A. Cub Scouts:
1. Cub Scouts should obtain and wear their “Class A” uniform
a. to all den, pack, district, and council functions (unless otherwise instructed), and
b. are encouraged to wear them to school on the day of:
1) the pack meeting
2) School Nights (recruitment)
3) During Scout Week in February
2. The scout uniform includes:
a. The Official Scout Uniform Shirt for their rank, Webelos have the option of the khaki shirt
b. Appropriate patches: Council Strip, Pack Numerals, World Crest, Den Numerals, Badges of Rank
c. Neckerchief for their rank
d. Neckerchief Slide for their rank
e. Hat (optional)
f. belt (needed for Sports and Academics belt loops)
g. Scout pants or shorts, or dark blue jeans or pants without holes or tears
h. Scout socks, or dark blue socks
i. Clean, neat shoes.
j. Red Patch Vest (optional)
3. A “Class B” t-shirt should be obtained to wear to scout functions where “Class A” uniforms may become dirty. Den Leaders will determine which class of uniform is appropriate at each function.
4. All Pack, Den and Scouting activities including travel to and from these activities requires the above-mentioned dress “CLASS A” unless prior approval has been given by the Den Leader or Cubmaster.
5. It is the Cub Scouts’ responsibility (not the parents), to see that their uniforms are kept clean and worn properly.
6. Pack 1890 has an “experienced” Scout Closet available to scouts needing assistance with uniforming, when available.
7. Financial Assistance requests may be made by families for uniforming.
8. The Cub Scout Handbook for each rank is a necessary part of Scouting.
a. Cub Scouts should have their Cub Scout Handbook with them at all meetings, outings and events. This is needed for overall guidance, direction, sign-off, tracking of achievements, and recognition for advancement.
b. The Cub Scout Handbook, appropriate to the Scout’s den level, should be purchased along with the uniform, and each May when the scout advances in rank.
B. Registered leaders in key positions will obtain and wear the Cub Scout Leaders Uniform.
1. Khaki uniform shirt is preferred, however the optional yellow shirt is available for female leaders.
2. Appropriate insignias and patches for their position.
3. Neckerchief with Neckerchief slide, scarf or Bolo tie (optional)
4. Cap (optional)
5. Uniform pants, dark trousers or dark skirt.
6. Class Bs consist of: t-shirt, sweatshirt, polo shirt or other, with scouting insignia
C. Uniform Inspections:
1. Dens should hold uniform inspections with or without notice, two times a year.
2. The Cubmaster will conduct an annual uniform inspection as part of a Pack Meeting during the charter renewal process.
3. A boy is expected to wear his uniform clean and neat, with the appropriate patches and insignias, and shirt tucked-in at the waist.
Article XV. MEETINGS
A. Den Meetings:
1. Meeting time and place:
a. Cub Scout Den Meetings are at the same TIME and PLACE each week, with the exception of outings.
b. Time and place are determined by the Den Leader(s) and approved by the charter organization representative.
c. Outings to other locations may require meetings to be held on a different day and time of the week from time to time.
d. The charter church is unavailable on Mondays, Wednesdays, and Sundays.
2. Prompt arrival of your son is mandatory. Late arrival is disruptive and can cause planned items to be cut from the evening’s program.
3. It is the responsiblity of the parent to ensure the scout has a way to and from meetings and outings.
4. If a Scout will be absent from a meeting, the Den Leader should be notified in advance.
5. If a Scout is absent for three consecutive meetings without prior notification or valid excuse, the Den Leader will contact the parents. If there is no improvement, the Cubmaster will be notified and will have final authority for resolution of the matter.
6. A parent or legal guardian, 18 or older, MUST be present with their Tiger Cub at all Scout meetings and functions.
7. Parents are invited, and encouraged, to be present at meetings for all ranks.
8. Den meetings are planned and run by the Den Leader with the help of an Assistant Den Leader(s).
9. Den meetings are planned around the monthly theme/activity badge.
10. Den meetings are held regularly between the months of September and May (except holidays), and twice monthly during the summer.
11. If Ozark Schools are closed due to weather, that evenings den meetings will also be cancelled.
12. Two deep leadership is required at all den meetings and outings. This may be two registered leaders or one registered leader and a parent (18 or older).
B. Pack Meetings:
1. There is a Pack Meeting every month of the school year, where all dens meet and participate in a variety of activities.
2. A parent must attend the Pack Meeting with their scout. The Scout’s Den Leader is not required to accept responsibility for your son.
3. Other family members such as siblings or grandparents are also welcome.
4. Pack Meetings are usually held at our charter organization at 6:30 P.M. on a Tuesday evening. Check the pack calendar for dates.
5. Ocassionally, Pack Meetings are held on other nights or on a Saturday to facilitate special events or campouts.
6. Regular Pack Meetings are not held during June, July, and August.
7. During June, July, and August the pack has a Summertime Program where the pack goes on outings together and attends Day Camp and Resident Camps. Two or more events are planned for each month. Awards may be presnted before one of these Summertime events.
8. The Pack meeting program includes opening and closing ceremonies, recognition of boys who have earned awards, presentations by Dens.
9. Awards and Advancements that are earned by a scout shall be recognized at the next pack meeting.
10. The Pack meeting is planned around a monthly theme and is lead by the Cubmaster with the help of other adult Pack Leaders.
11. In the absence of the Cubmaster and Assistant Cubmaster(s) the pack meeting is lead by the Committee Chair.
12. If Ozark Schools are closed due to weather, that evenings pack meeting will also be cancelled.
Article XVI. ATTENDANCE
A. Scouts are encouraged to attend all Den/Pack meetings and activities.
1. Regular attendance at Den/Pack meetings is required to be eligible to participate in any outside-of-regular-meeting activities, such as hikes, outings, and events.
2. Attendance will be recorded at all den/pack meetings and activities.
3. An attendance bead will be given to each scout for each pack meeting and outing they attend.
4. Scouts may earn the Attendance Award by meeting or exceeding the requirements necessary as set forth by the pack committee.
a. This award is given to Scouts who have 90% or better attendance at Den Meetings and Pack Meetings during the year (September through August).
b. The first year they accomplish this they will receive the pin and the 1-year bar.
c. During subsequent years of achievement they receive the 2-year bar, 3-year bar, etc. to hang from the pin.
d. This award is worn on the official uniform above the left pocket and between the pocket and the World Crest patch.
B. Inactivity Procedures:
1. A boy may be considered inactive by the Pack Committee for any of the following reasons:
a. Missing three consecutive Den Meetings without reasonable explanation or approval from the Den Leader.
b. Missing a total of six Den Meetings without reasonable explanation or approval from the Den Leader.
c. Obvious behavioral problems on the part of the Scout regarding Den Meetings or Pack activities.
d. Missing two consecutive Pack Meetings without reasonable explanation or approval from the Den Leader.
e. Missing four Pack Meetings without reasonable explanation or approval from the Den Leader.
f. Failure to pay Pack Dues or turn in Fund-raiser monies by the deadlines set by Committee.
g. Failure to pay Den Dues agreed upon by the Den Leader and Parents.
2. If a scout is determined inactive,
a. the Den Leader or Cubmaster must document in writing the details and reasons.
b. The Cubmaster must then contact the parents and discuss the situation and explain the consequences of inactivity.
c. The Cubmaster/Parent conversation must then be presented by the Cubmaster before the committee at the first available committee meeting or sooner as deemed necessary.
d. The committee members will vote concerning the inactive status of the Scout.
e. Scout Account funds will revert to the Pack account after 4-months have elapsed.
3. Refunds of any dues, registrations, etc. will not be made for inactive scouts.
C. Parents are asked to consider all options before disciplining their son by denying him participation in Cub Scout activities. All Scout meetings and activities serve to meet the long-range goals of turning out responsible, well-rounded young men.
Article XVII. BEHAVIOR
A. Scout behavior is a key factor in ALL Den and Pack activities, and Scouts are held to a strict (but fair) set of rules. Additionally, adult Scout Leaders and parents will be subject to the same rules for Behavior and Discipline Policy as the Scouts while involved in Scout functions, as well as in Scout-related contact outside of Scout functions.
B. The behavior and actions of a single person at a Scouting event can affect the entire Pack, so any serious misbehavior will have zero tolerance. This policy ensures that Scouting will always be a positive factor in the lives of the Scout boys.
C. The Scout Leaders know that Cub Scout-aged boys have a high energy level and will not always do the right things. Nevertheless, two (2) things are always required:
1. Maintaining the safety of others and oneself
2. Respect for the Scout Leaders/adults
D. Serious offenses that will not be tolerated include but are not limited to:
1. Theft or disrespecting the property of others
4. Lack of respect during flag ceremonies
5. Repeated misbehavior that affects the ability of the Den/Pack to function
6. Drug possession or usage
7. Alcohol possession or usage
8. Tobacco possession or usage (youth)
9. Lewd conduct
10. Antagonizing, intimidating, or hazing.
11. Gambling of any kind.
E. Less serious offenses (which are also prohibited) include but are not limited to:
1. using foul, profane, abusive language; demeaning or offensive language; racial, ethnic, or religious slurs; and harassment of any kind
3. Excessive horseplay/rough-housing
4. Disruptive talking
5. Tobacco usage at scouting events (including adults)
6. Teasing or calling another offensive names
7. Possession of sexually explicit material
8. Other violations of the Scout Law
9. Disrespect to adult leaders or disobedience by Scouts.
F. Scout Law - Although not specific standards for discipline, guidelines are founded in the twelve points of the Scout Law. A Scout is: Trustworthy, Loyal, Helpful, Friendly, Courteous, Kind, Obedient, Cheerful, Thrifty, Brave, Clean, Reverent.
G. The Scouts will obey any reasonable command of a Scout Leader, especially on outings when a Scout could get lost or put him or others in an unsafe situation.
XVIII. DISCIPLINE POLICY
A. A Cub Scout is expected to behave himself at all meetings and outings. On those rare occasions when discipline is necessary, the following action will be taken:
1. Any Scout who misbehaves will be taken aside by two adult Scout Leaders, or an Adult Scout Leader and a parent.
a. They will talk with him about what he has done wrong. The boy will then rejoin the activity.
b. Should the Scout continue to misbehave the boy will again be taken out of the activity and spoken to, but he will not be allowed to rejoin the group or complete the particular project or activity. He can rejoin when they move on to the next activity.
c. If the boy does not correct the behavior:
1) his parents will be asked to take him home;
2) if a parent is not present, their son will call them to come and get him; or
3) two trained adult Scout Leaders may accompany the Scout home and discuss the matter with his parent.
d. The adult Scout Leader and parent shall resolve general misbehavior.
e. Should this behavior persist so as to become serious in nature as defined in these bylaws, or the Scout Leader and parent cannot resolve the general misbehavior, an investigation may be convened at the request of either party.
2. Any investigation shall be conducted by at least two trained adult Scout Leaders.
a. The investigating Scout Leaders shall not be related to the Scouts involved.
b. A parent of the Scout involved shall be notified immediately upon the decision to commence an investigation into their Scout’s conduct.
c. At the conclusion of the investigation, the investigating Scout Leaders shall submit a report to the Cubmaster and Pack Committee Chair, which may or may not suggest a course of action. The Cubmaster and Pack Committee Chair shall determine if and what punishment is warranted.
3. Any scout who willfully damages, steals, loses, or destroys Pack, Den, personal or public property (including fundraiser items and collected monies) is:
a. responsible for any and all costs of repair or replacement.
b. and, depending on the circumstances of such an incident, the Scout may be permanently removed from the Pack as well without refund of dues.
4. In the event that the punishment is dismissal from the Pack:
a. The Pack Committee and Chartered Organization Representative shall be notified as soon as possible.
b. The Scout’s parent will be notified of the date, time and place of the next Pack Committee meeting, or, if warranted, a special committee meeting may be called.
c. A Scout’s parent may appeal the determination of punishment at the next Pack Committee meeting. If this occurs:
1) The Pack Committee Chair shall appoint a Disciplinary Appeals Committee to hear the appeal.
2) The Appeals Committee shall be composed of three Scout Leaders or parents who did not investigate or determine punishment for the misbehavior, and who are not related to the Scouts involved.
3) The decision of the Appeals Committee is final.
d. If the situation cannot be resolved and the action determined is removal from the pack, fees and dues will not be refunded.
5. Facts and circumstances - In determining the severity of discipline for a violation, the Pack shall consider one or more of the following:
a. Intent - Was the act intentional? Were the con-sequences of the act intended? Were the individual’s intentions good, although the results were not?
b. Recurrence - Have acts of this type occurred before? Has discipline been initiated in the past with respect to this individual for this sort of conduct, or for other types of prohibited conduct?
6. Judgment - Did the individual use his or her best judgment in good faith? Was a reasonable decision made, given the circumstances?
7. Nature of Act - Was this act so grievous as to make the Scout or adult a continuing threat to those in the Den/Pack?
8. Mitigating Circumstances - Do other factors affect the appropriate severity of discipline, such as:
a. Provocation of actions
b. History of good behavior or service within the pack or other BSA units?
c. Common Sense - Is the proposed discipline justified by the act(s) committed?
B. Leaders and Committee members are bound by the same rules, bylaws and disciplinary actions.
1. A Leader or Committee member can be removed from their position (without refund or recourse) for violating any of the Pack Bylaws, BSA policies or any other reason as deemed necessary by a vote of the Pack Committee.
2. If a Scout Leader is the subject of disciplinary action, the Chartered Organization Representative will be notified no later than the next business day.
3. Council involvement may also be required.
C. It is our intent that the Den/Pack Discipline Policy is enforced, but our hope is that it will rarely need to be fully carried out. The Pack Committee Chair has the final word on any dispute that may arise through the use of this policy.
XIX. DEN/PACK OUTINGS AND CAMP-OUTS
A. Parent permission slips, even if a parent will accompany the Scout, are required for ALL outings, events, activities, and camp-outs. The Scout Leader in charge during the outing must carry the permission slips. They contain the authorization to provide emergency medical services should the need arise.
B. It is recommended that the Den Leader obtain a Class 1 BSA Health Form for each boy in his Den. The Den Leader is required to have these forms on their person at every outing or field trip regardless if the boy’s parent is present at the event.
C. Tour permits must be filed with the council office anytime scouts are meeting outside of the usual meeting place.
D. It is essential for parents to accompany Leaders and Scouts on outings and camp-outs to provide adequate supervision, safety, and accomplishment of Den/Pack objectives.
1. Where tents are used, families may camp together. Only family members may sleep in the same tent with adults.
2. Where cabins or other group sleeping facilities are used:
a. female leaders and parents and siblings will sleep in separate quarters from the Scouts
b. male leaders and parents will sleep in separate quarters from the Scouts
c. scouts will sleep in separate quarters from the adults.
3. Discipline on camp-outs will be left to the proper Den/Pack channels. Safety is everyone’s responsibility on camp-outs.
4. Transportation - Parents, Leaders, or others may be called upon to provide transportation of Scouts to a camp-out or other Pack function. The BSA policy for driving is:
a. All drivers must be 21 years of age or older
b. All vehicles will be in safe operating condition
c. All Scouts must wear seat belts
d. The bed of pick-ups is for gear only
e. Vehicles must be covered in full by the mandated state-required insurance
f. driver/owner must provide the appropriate information needed for the tour permit
5. Scouts will behave in transit to and from Scout functions as if they were at a Scout function, as not to distract the driver and cause an unsafe situation.
6. Camp Cleanliness - The primary purpose of the camp-out is to enjoy the outdoors, do crafts, take hikes, play games, have campfire programs, and to have fun together as a Pack and with family. However, certain chores must be performed. ALL Scouts are expected to pitch in and help accomplish these chores:
a. Camp areas occupied by the Den/Pack will be kept neat and clean at all times.
b. Un-made bedrolls (roll them up to keep snakes and spiders out) and messes around tents and picnic tables will not be permitted.
c. Scouts must never litter and must respect the environment.
d. Scouts are not to disturb nature by damaging plants, trees, nesting areas, and the like.
e. Before departure from a campsite, it will be inspected and left cleaner than it was found.
E. Den/Pack Equipment
1. All Scouts using Den/Pack equipment are responsible for that equipment. The Cubmaster will sign out equipment to the Leaders or to individual Scouts.
2. Equipment that is lost or damaged will be replaced or paid for by the Scout responsible for the loss or damage. This does not include normal wear and tear.
1. Scouts will bring proper clothing and equipment in accordance with the checklist from their Leader.
2. Proper footwear will be worn at all times. The only place a Scout may be barefoot on a camp-out is in the shower or in the water (as part of a water activity supervised by Leaders certified in water safety, per current BSA policy).
G. Knives, Hatchets, Saws, and Woodsman Tools
1. Only Scouts who possess the Whittling Chip card may use knives (only). The Whittling Chip card must be in the possession of the Scout while carrying or using a knife. Violations will result in confiscation of the knife.
2. Axes, saws and woodsman’s tools are to be carefully used and stored properly at all times, and are restricted to use by adults, adhering to BSA policy for the tool.
3. Sheath knives are not allowed on any outings, due to the danger of falling on an open blade.
4. Hatchets are banned for reasons of safety, per BSA policy.
5. Horseplay with these tools will not be tolerated. The Scout runs the risk of losing the privilege of using any tools if the situation warrants.
H. General Camp-out Rules
1. Scouts are to behave according to the Scout Outdoor Code.
2. Scouts will stay with their Den/Pack at all times.
3. Scouts must know and follow all of Pack 1890’s Camping Safety Rules.
4. Taps will be at 10:00 P.M. Camp will be quiet after Taps.
5. No electronic entertainment devices will be allowed on any camp-out, such as GameBoys, Walkmans, TV’s, radios, etc. Electronic devices needed for safety will be used as required by adult leaders.
6. No alcoholic beverages, drugs, or smoking will be tolerated on any camp-out.
7. Please “DO YOUR BEST” to make each camp-out an enjoyable and memorable experience.
A. The goal of the Pack is for your son to be able to follow the Cub Scout motto: “DO YOUR BEST”. If at any time during the Scout year a parent feels there is a problem within the den or pack, the following steps should be taken:
1. If possible, discuss the problem with the person(s) involved. If it is another person in the Den, contact the Den Leader first.
2. If the problem is with the Den Leader or Assistant Den Leader, meet with that person if at all possible.
3. If the problem is not resolved or if you are not comfortable talking with the Den Leader or Assistant(s), contact the Cubmaster, Assistant Cubmaster, or Pack Committee Chair.
4. Whenever possible, a meeting of all parties involved will be held in order to resolve the issue.
A. This is a “living document”, which is subject to review and updating by the Pack Committee as needed.
1. A copy of the BY-LAWS will be given to each family in Pack 1890. All questions or suggestions regarding this document should be forwarded to the Pack Committee Chair or the Cubmaster.
2. These BY-LAWS will stand as general operation and guidelines for Pack 1890, along with the BSA policies outlined in the Cub Scout Leader Book.
3. Only members of the Pack Committee may submit amendments, which must be done in writing.
4. Only Registered Committee members may vote on BY-LAW amendments.
5. A Special Committee meeting must be called for the sole purpose of voting on amendments, which all members must be notified of such a meeting.
6. A Quorum of 75% of Registered Committee members must be present to amend the BY-LAWS.
7. A 2/3 majority (66%) of those present must be made for passage of any such amendments.
8. The BY-LAWS will be reviewed annually.
9. Approved changes made during the year, and prior to annual review, will be issued as supplements, and will reflect the additions, deletion, or revision appended to the Pack By-laws as voted on by the Pack Committee.